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MEX

Easy, effective and affordable;

MEX is Australia’s #1 Computerised Maintenance Management System (CMMS) that delivers you simplicity and functionality for the management of all your maintenance and inventory needs.

What can MEX do?

General

MEX itself is state of the art software, leveraging its flexibility to work as a standalone system, over a network or over the internet from the Microsoft .Net framework and Microsoft SQL server.

Assets

Every item of equipment that is to be tracked by MEX and have work carried out on it needs to be created in the MEX Asset Register. To create an asset, it’s as simple as adding an asset number and a description, and from there, you can instantly use it throughout MEX including raising Work Orders, enter readings and assigning Preventative Maintenance to it.

• Asset description and its classification
• Physical address
• Purchasing information
• Warranties
• Depreciation
• Physical dimensions
• Who uses it
• Who or what department maintains it
• Expected life
• Availability
• Pictures of the assets
• Drawings of the assets
• User definable fields. So, any information can be stored against the equipment.

The asset register is a tree structured set of data which can be broken down as deep as you need it to go, there is no level preventing how deep your tree branches can reach. This allows for any operation to be broken down from the top down to show not only what the equipment is, but also, where it sits in relation to the overall operation.

Asset Wizard

The Asset Wizard Tool allows you to build/view your Asset Register (graphically), which helps you easily and quickly set up each area in your plant.

Traditionally, the method of setting up the asset register was long and tedious, but with the new MEX Asset Wizard designer, you can quickly and easily set up your asset register by using drag and drop functionality. Simply map out the areas of your operation and start dropping pre defined assets, equipment or plants onto the work surface, and instantly, assets are created for you to use in the MEX system.

This tool can save thousands of hours in the development of an asset register.

• Drag and drop equipment
• Automatic numbering of assets
• Works with factories, buildings, warehouses. You name it it can build it
• Drill down through any asset to add its components.
• A 3 minute wizard which creates your overall operation in seconds.
• Over 200 pre defined items of plant equipment
• Add photos of assets
• Create your own assets
• Unlimited layers of assets
• Break down equipment into its components

Work Orders

• The Asset that is to be worked on.
• Instructions for the job.
• The spare parts and materials that are required for the job.
• The labour requirements, including the names of the people doing the job, the trades of the people doing the job, and estimated and actual times spent on the job.
• Any associated documentation relating to the job. These are attached to the Work Order as external files and may be printed out with the Work Order.
• The dates of when the Work Order is raised, due to start, when started and when completed.

Work Orders may be created in MEX manually, as a result of a Maintenance Request or they may be automatically created as part of the routine maintenance schedule specified in the Preventative Maintenance.

Upon the completion of the Work Order a History record may be created for the work performed that may include materials used, manpower usages, relevant costs and downtime and repair time.

• Automatically created work orders from PM program
• Inspection work orders
• Asset Description
• Customer details
• Priority of work
• Work order progress statuses.
• Progress % of a work order
• Date created, due start, started, due finish, finished
• All trades people estimates and actual work
• All parts and material
• Purchase direct from a work order
• Reserve parts
• Requisition parts
• Check in / check out assets to workshop
• Invoice customer for work done
• Quote for work done
• Requester information
• Tasks to be performed.
• Create subsequent work orders from tasks and inspections automatically
• User defined fields for further information
• Project management
• And many more features

Inspections

It is a key requirement of any modern maintenance program to keep track of the inspections that are carried out on the Assets.

• Monthly inspections of air conditioners within a building.
• Daily inspections of a production circuit.
• Shift by shift services of trucks.
• Routine housekeeping and environmental inspections.
• Six monthly fire services inspection.

MEX Inspections was developed to assist in making such inspections easy to perform, easy to manage the results, and easy to report on.

Inspections can be performed using a handheld unit, manually using a paper based inspection system or a combination of both. The MEX Mobile software has been designed to interface to the MEX Inspections Module to make a completely paperless inspection system.

• A list of the Assets to be inspected.
• A list of checks to be made and readings to be taken on each Asset.
• A time based Frequency at which the Inspection creates Work Orders to carry out i.e. daily, weekly, every 6 months etc.
• The estimated labour requirement to perform the Inspection.
• The estimated time required to complete the Inspection.

Inspections

MEX has a built in Gantt chart feature to allow for project management of work orders. Features include:

• Predecessor and successor work orders
• Critical path
• Progress management
• Assign labour to any work order
• Drag and drop re scheduling
• Drag and drop linking of work orders

History

Work Order History is a record of all the work that has been done on the Assets recorded in MEX. Any work that is done can have information recorded on it in the MEX History module. This information is recorded in the History module and can be recalled at any point for analysis and reporting.

The information that can be added to any History record includes:

• The Asset worked on.
• Description of the actual work performed.
• Downtime.
• Repair time.
• Actual labour and material costs.
• A listing of all spare parts used.
• A set of failure analysis codes.
• Personnel who worked on the job.
• Notes recorded during the job.

MEX enables you to store information on any work order, whilst in progress or complete and for past history which is stored either in a paper or electronic form to be added to MEX. The historical information has many purposes.

• For any statutory work a record of the event must be recorded.
• Work performed is often repetitive. Solutions to this repetitive work can be found through subsequent analysis of why it occurs.
• To report on costs of maintenance (estimated and actual).
• To analyse and report on downtime/availability of plant and equipment.
• To analyse and report on the time to repair plant and equipment.
• To analyse the failures. Why they have occurred and what can be done about them.

Readings

• The Asset that the reading has been taken for: When a reading is entered into MEX it must be recorded against an Asset from the Asset Register.
• The Date: When a reading is recorded, the date that the reading was taken must be entered.
• The Reading Type: Every reading has a "Reading Type" associated with it. This indicates what the reading actually is (i.e. a temperature, operating hours etc.)

MEX Readings are split into two types: The two different types of readings are entered into the system in the same way.

Preventative Maintenance

The features of the Preventative Maitnenace module include:

• Time based frequency of PM’s. days, weeks, months, years
• Usage based frequency of PM’s. hours, kilometres, miles, tonnes, pounds, etc.
• Condition based PM’s. EG if thickness less than 5mm then create work order.
• Grouping of assets by asset type, manufacturer and model no.
• Easy to manage
• Inspection PM’s. One PM covers multiple pieces of equipment
• Allocate estimated manpower for each PM
• Allocate contractors for each PM
• Allocate estaimted parts and material for each part
• Automatically resrve parts on creation of work order
• Tasks list
• Have different strands of PM based upon department. IE electrical and Mechanical PM’s are separate.
• Create long term schedules calendars

Resource Scheduler

The MEX Resource Scheduler allows you to manage your workload. You can schedule your current and/or future Work Orders, in line with your available resources. Using the Resource Scheduler you can plan work for:

• Trade Codes
• Trade Names
• Departments
• Any Area of your Plant/Assets

Easy Time

EasyTime is an electronic time card system that provides a more efficient means of entering trades information into MEX. It is an optional module that can be purchased separately to the MEX program. If EasyTime has not been purchased, the “Easy Time” button will be greyed out on the Main Menu.

The EasyTime module is used to create a Timecard for each Trade person for any given period. An employee’s Time Card can be raised for a week at a time and as the week progresses, or at the end of the week, time is allocated to Work Orders for work that they have done or the work that they are doing. By processing the Timecard at the end of the week, the Trade hours are transferred to the relevant Work Order and or History.

Key Register

The Key Register can be used to record what keys your company has (including master keys) what doors they fit, the status of a key and who currently has what keys. This can be a very useful feature for any maintenance department in a facility or building.

Drawings

If you have equipment that has related drawings for it then these can be all managed by the drawings module of MEX.

All drawings, whether paper or electronic can be logged in the MEX drawings register and then matched back to all the equipment that it relates to.

So, when the time comes to find drawings a simple click of one button will display all the drawings that are related. And then these can be viewed directly through MEX

Job Requests

The Request module of MEX is used in conjunction with Work Orders. This module allows personnel to send requests to the Maintenance Department for work to be done. The Maintenance Department may then raise Work Orders from these requests, and subsequently the requester can check the status of his request.

Maintenance Requests are useful from a maintenance perspective as it allows the maintenance manager to determine which requests are worthy of Work Orders. It also allows for authorisation before any maintenance work is to be done. If the request is not authorised it cannot become a Work Order.

Reports

Reports in MEX can be easily created and modified by accessing the control files. You can create any report to display the results you are looking for. Reports can be imported and exported using XML.

Stores Module

The Stores Module adds extra functionality into MEX. It allows you to keep track of all purchasing and use of the parts and equipment.

The catalogue allows to you set an image of each item for easy recognition and negative stock values are now a system option.

Reservations allow you to reserve parts from Stores, Work Orders, and Preventative Maintenance for general use.

With the Stores module, you can easily set up and perform stock takes which are now customisable.

Catalogue

The Catalogue is the heart of the Stores module. It is a complete listing of all of the items that are defined in the Stores system. It is primarily used for recording the details of Spare Parts that are normally held in stock, but can also be used to list items that are not held in stock, but purchased “as required”.

Features of the Catalogue include

• Catalogue parts to NATO standards
• Multiple bin location
• Buy and sell pricing
• Customer specific mark ups
• Min Max and reorder levels
• Buy quantity that converts to sell quantities
• Multiple suppliers for each part
• Group Class and INC classifications
• Picture of a part
• Associated documents assigned to each catalogue number
• Consignment stock
• Hazard classification
• Stock and non stock items
• Instant view of what is on order, requisitioned and reserved.
• User defined fields
• Superceding parts
• Revalue stock
• APL’s what part used on what equipment

Transactions

To keep a tight control over all movements of stock within the inventory module of MEX there are 28 different transaction types that can occur. From the opening stock value through to price variations after invoice matching for returned stock.

• 28 transaction types for all transactions
• Issue items
• Return items to store
• Return items to supplier
• Multiple goods receipts for any purchase line
• Price variations for all transactions
• Can only return issued items
• Over issues
• Picking slips
• Invoice variations
• Receipt versus invoice matching

Purchasing

The Purchasing module of MEX allows you to create Purchase Orders for the purpose of ordering materials and services from your Suppliers. The Purchasing system is integrated with the Stores Catalogue and the Work Orders so that as materials are purchased they will update inventory levels and costs.

Features of the purchasing module include:

• Automatic replenishment of stock
• Standing orders, based on value and time
• Unlimited lines per purchase order
• User defined fields for the purchase order
• Goods receivable
• Invoice matching upon receipt of goods
• Stock value update upon receipt
• Multi level approval system
• Requisitions turned into purchase orders
• Direct issue of purchased items to the work order
• Goods return to suppliers
• Performance management of suppliers
• Purchase order status
• Freight costs
• Direct email of purchase orders
• Cancel of purchase orders
• Multiple currency

Requisitions

The Requisitions module allows you to make a formal request for materials to be provided. Once a Requisition has been placed it can be approved, and then fulfilled by issuing stock from your inventory, purchasing from a Supplier or a combination of both.

Requisitions are intended to be used by organisations that:
•Have a requirement for a tightly controlled supply of materials.
and/or
•Have remote sites that require materials to be provided, but perform their purchasing activities at a central site.

Reservations

If you are planning to perform some work in the future and you want to be sure that the materials that you require to perform the task will be available when required you may perform a "Reservation". The Reservations feature allows you to reserve stock in the Catalogue Listing so that it may not be issued to another job. This means that the quantity that is available for issue for an item is equal to the "Stock on Hand" for the item minus the reserved amount.

Invoicing

MEX has the capability of creating Invoices for any work done for a Customer. These Invoices may be created either ad-hoc or from a Work Order. When creating Invoices from Work Orders the costs incurred on the Work Order will be marked up with the charge-out rates appropriate to the customer and transferred onto the Invoice.

Features of the invoicing module include:

• Automatically create invoices from work orders
• Create multiple invoices per work order
• Specific customer mark-ups
• Payments
• Outstanding accounts reports
• Quoted amounts charged on invoice
• Nominate labour and parts on every invoice
• Determine margin on every job.

MEX Today

MEX Today is a configurable summary screen of your activities in MEX. Each user can configure their summary screen to suit their individual requirements.

The MEX Today screen will display:

• A list of any Purchase Orders, Requests and Requisitions that need Approval. These records may be Approved from the MEX Today screen.
• Shortcuts to your favourite screens in MEX.
• Shortcuts to your favourite reports in the My Reports section.
• A list of your personal Key Performance Indicators (KPIs) as well as a system wide list of KPIs.
• Your own contact details.

Import Export tool

The Import/Export Tool is an add-on feature allowing the user to import data from another system or export data from MEX. The data can be imported/exported on an ad-hoc basis or scheduled to run automatically using Windows Scheduler.

The Import Tool allows you to:

• Create and save a template for future use
• Setup scheduled imports from your customised templates
• Import from Excel, CSV, Text and XML file formats
• Import to Purchase Orders
• Import to Readings
• Import to Fuel

The Export Tool allows you to:

• Create and Save a template for future use
• Setup schedules imports from your customised templates
• Export to Excel, CSV, Text and XML file formats
• Export from all tables in the MEX database
• Export from all views in the MEX database

System Requirements

Operating System (Workstation)

• Windows 2000 with latest service packs, or
• Windows XP or later, or
• Windows Vista

Hardware Requirements (Minimum) – Workstation Only

• Pentium III System (Pentium IV recommended)
• 512 MB of RAM (1Gig recommended)
• 300 MB* of available hard disk space
• CD-ROM drive or access to a CD-ROM drive over a computer network.
• 1024x768 screen resolution.

*Minimum space requirements may vary depending on client configuration of Workstation

Supported SQL Versions

• MS SQL Server v2000 SP4, or
• MS SQL Server v2005, or
• MS SQL Server v2005 Express

Hardware Requirements (Minimum) – Server Only

Please refer to the following Microsoft website for minimum details of SQL Server Hardware requirements http://www.microsoft.com/sql/prodinfo/sysreqs/default.mspx

Hardware Requirements (Minimum) – IIS Server Only

• World Wide Web Service component of Internet Information Services (IIS) version 5 or 6 – IIS Server requirement only
• Microsoft .Net Framework 2.0 – will be installed if not already installed

Click Here to download a FREE 90 day trial of MEX to see how easy it is to use for yourself