In this tech tip we take a look at the movement of Assets within the MEX Asset Register and how this information is captured and recorded in MEX. When an Asset is relocated to another site, it is advisable to use the Move Asset functionality as opposed to creating a new asset in the new site. That way you ensure that the Asset retains all the maintenance history of that asset.
There are two ways to go about moving an asset:
Let’s take a look at the Asset Move option
Moving Assets in MEX is simple and will need to be done inside the MEX Asset Register. Let’s jump in and move an asset:
If you would like to simply drag your Asset to its new location and drop it to save it there you will need to firstly ensure that this option has been turned on. Do so by ticking the box Drag and Drop at the bottom of the Asset Register. We do recommend that you use Drag and Drop for short distance movements.
Once this option has been enabled, you will be able to pick up and drag Assets where you want them to go. Similar to how moving documents within your computer works.
Similarly, to moving Assets by using the Asset move option highlighted above, dropping the Asset in its destination will bring up the confirmation screen where you will need to fill in the details of the move and confirm it.
With all these confirmation screens, where is all this information recorded and how can I access it?
All asset movement records within MEX are stored with the Movement tab of each Asset. This is a great area to explore and confirm where and when an asset has been used on a particular site, especially for situations where an asset is relocated frequently. For example, a truck moves from your Bundaberg site to your Rockhampton site, MEX users at the Rockhampton site will be able to view work orders and readings linked to this asset and continue to maintain it appropriately and make sure they do not miss any significant usage maintenance.
As you can see here, this particular asset was moved on the 11th of January, after close to 4 years in its old location.
It is advisable that if you do make mistakes when moving assets then record that in the reason of the Assets movement confirmation form.
While you were moving assets around, you might have noticed we have a handy dandy Rename Asset option in this context menu. Using this you can easily rename assets if required. For example when you are moving the Asset to another site that already has an asset with the same name. Similar to moving Assets, renaming Assets creates a movement record against this asset.
To Rename an Asset
If you want to see where this information, much like moving an asset, open the Asset Movement tab of the asset and you will notice that any name changes are also saved here with the Rename option ticked.
That’s it for Moving Assets!
As always if you have any questions regarding Asset Movements, finding the information or renaming an Asset please contact our support department at firstname.lastname@example.org or call +61 7 3392 4777.